Data, Reports, and Policies

NEW Data Dashboards

As part of our vision to be the most trusted department in the Pacific Northwest, we are working to make data more accessible to the public. To work toward that goal, we are developing interactive data dashboards to provide community members with detailed reporting.

New data dashboards include:

Office of Professional Standards

Our Office of Professional Standards enhances accountability and transparency of the Hillsboro Police Department.

Office of Professional Standards

To further enhance accountability and transparency, the Hillsboro Police Department has a specialized unit called the Office of Professional Standards (OPS).

This specialized unit oversees:

Recruitment, hiring, internal selection, and promotions
Policy and procedures
Internal affairs investigations

The unit also oversees maintenance of our employee tracking database called “IA Pro.’’ The IA Pro database allows the department to collect and analyze incident level information on the following crucial police activities:

Force response
Pursuits
Community member complaints
Administrative complaints
Firearms discharge
Lost/damaged City property
K-9 deployments
Litigation

Policies and Procedures Manual

Policy and Procedures Manual

We are currently in the middle of a policy manual platform transition. We are releasing updated copies of our new manual as new policies are released and implemented and will continue to do so periodically until the transition is complete.

Hillsboro Police Department Policy Manual

For accessibility assistance with the Policy Manual, please call 503-681-6190.

Body-Worn Cameras (BWC)

Our patrol, traffic, K-9 officers, and youth services detectives wear body-worn cameras to enhance safety, document our community-minded police work, and increase the effectiveness and efficiency of the judicial process through video and audio documentation.

Officers primarily use cameras to record when responding to calls for service and during law enforcement-related activities, such as traffic stops, arrests, searches, interviews, and pursuits.

To learn more, watch our body-worn camera video. Mire el vídeo sobre cámaras corporales en español.

For questions, contact us.

Information for Community Members

Officers are required to alert community members that they are being recorded in situations when it is safe and feasible to do so.
In locations where individuals have a reasonable expectation of privacy, such as a residence, individuals may request that an officer not record them.
Officers will evaluate each situation and honor the request if deemed appropriate. Officers have no obligation to stop recording.

Video Retention

Retention schedules are set by Oregon law.
All video must be retained for a minimum of 180 days.
Video retention timelines depend on the type of incident and how long it takes to go through the criminal justice process.

Video Release

For public records requests for the release of video footage, Oregon law requires the following:

The request must be for an event for which a public interest outweighs any privacy interest.
The request must identify the approximate date and time of the incident and be reasonably tailored to include only the material for which the public interest requires disclosure.
All faces must be rendered unidentifiable or blurred prior to release.
Video evidence would also be provided to the District Attorney.
Generally, video related to cases still under investigation is not releasable.
Public records requests are subject to approval by the Records Unit Manager.
Information on how to submit a public records request is available on the top of this webpage.

Professional Standards Complaint Form

Reports & Statistics

Annual Reports

As we reflect on years past and make plans for the future, we remain focused on community policing and fulfilling our mission, vision, and values.

Each day we remain focused on community policing and fulfilling our mission:

To work with the community to prevent and suppress crime
To develop a creative, diverse and professional workforce
To serve people sincerely and professionally
To earn and hold the public trust
To build valued partnerships
Honor justice through fairness

We strive to make each year more successful and productive than the last. Thank you for your continued support.

Complaints Summary

Use of Force Summary (NEW Data Dashboard)

Calls for Service (NEW Data Dashboard)

Visit the new Calls for Service data dashboard to find police 911 and non-emergency dispatch calls related to a specific address during the last three months.

The list does not include calls generated by police officers nor certain crime types that would compromise victim privacy, for example mental health, physical health, or juvenile matters.

Please note: The number of calls for service does not imply that one area is less safe than another. Calls for service information is only a relative measure of crime and other activity reported to the police, and is not a measure of the safety or quality of life of a neighborhood or apartment complex. In addition, this application will only show calls for service assigned to Hillsboro Police Department.

Statistical Transparency of Policing (STOP) Data

Crime Data

External Review

OIR Group External Review

Dear Hillsboro Community Members,

I appreciate your interest in the Independent Review of the Hillsboro Police Department: Use of Force, Policies, and Accountability Systems conducted by the OIR Group. For several months, HPD staff have responded to inquiries from community members and their elected representatives regarding existing accountability systems within the department and their effectiveness. These conversations have been based on the legitimate expectation that law enforcement professionals in our city must approach their duties from well-defined and values-oriented standards of conduct. Believing the systems in place are robust enough to guarantee this is not sufficient. A critical review of those systems and their results is essential to both the maintenance of standards and the improvements upon them that build community trust.

The Hillsboro Police Department chose the OIR Group to conduct this evaluation for several reasons. It’s a nationally recognized organization with a demonstrated expertise in accountability systems. It has a reputation for thorough and direct assessments. Because of this, OIR Group was granted access to use of force, policy, and accountability-related records that have reached a procedural conclusion between the years 2018–2020. Regarding HPD’s commitment to the project, OIR stated the following in its final report, “Our numerous requests for information and scheduling assistance were met with a swift, flexible and complete response.” The example cases used in this report typically show a commitment to improvement and reform; however, they are also chosen to demonstrate what OIR refers to as the opportunity for a more “rigorous, comprehensive approach.”

The final report makes 47 recommendations to the department. Each of the 47 will be carefully considered upon criteria including, but not limited to: priority, complexity, impact upon partnering entities, and opportunity for combination with other initiatives. There are notable recommendations in areas such as establishing a Use of Force Review Board. The report addresses accountability tools (Body Worn Cameras, early intervention tools, etc.) and qualitative additions to critical incident After Action Reviews that I have noted as the Chief.

The Hillsboro Police Department is focused on researching “new models and new ways of thinking” as we customize them in a manner that supports our mission of delivering exceptional police services. We are privileged to serve in a community that offers the support ours does, and we are hopeful this report demonstrates our commitment to maintaining that support.

Respectfully,

Jim Coleman
Chief of Police
Hillsboro Police Department

Read the OIR Group Report, Independent Review of the Hillsboro Police Department: Use of Force, Policies, and Accountability Systems.

Visit our Police Review and Advancement webpage for more information on our efforts in these areas.

Records

Our Records Unit coordinates, researches, and disseminates information in accordance with the law to serve the public, partner agencies, police officers, and professional staff.

Records Requests

Police Reports

Community members may request copies of Hillsboro Police Department reports by completing our Public Records Request Form and returning it in person or by mail. Requests take a minimum of 24 hours and may take up to seven to 14 days.

Fees

Pre-payment is required prior to processing a request. Please see the Public Records Fees Sheet for additional information.
We accept the following payment methods in person: cash, money order, cashier’s check, business check, or Visa/MasterCard.

Traffic Crash Reports

Parties involved in a traffic crash may obtain the first page of the Oregon Traffic Crash report free of charge by completing the Public Records Request Form. This report satisfies most insurance requirements for filing a claim.

Child Abuse Reports

Child abuse reports that are referred to the Department of Human Services (DHS) are not releasable by the Hillsboro Police Department per ORS 419B.035.

Please visit Oregon’s DHS Public Records webpage to submit a public records request for child abuse reports.

Criminal Background Clearances

Monthly Police Blotter

Free viewers are required for some of the attached documents.
They can be downloaded by clicking on the icons below.

Acrobat Reader