Shelter Rental Rules

1. Renters must observe all park and shelter rules and return the premises to pre-event condition. 

2. A $50 cleaning fee will be assessed if additional staff time is required to clean-up after a rental.

3. Decorations must be freestanding – no staples, tacks, tape, or nails are allowed to attach tablecloths, signs, or other decorations to picnic tables, shelters, or trees. 

4. A certificate of insurance is required for certain activities including catering or use of rented equipment like canopies, chairs, tables, etc. Contact the Parks Administration Office for additional details. 503-681-6120.

5. Some shelters and picnic areas contain barbecues for your use. Please bring your own charcoal and extinguish the coals prior to leaving the rented space. You can bring your own barbeque, but it must be propane. Please use a protective, absorbent surface under barbecues.

6. Fires are prohibited in parks except in barbecue stands, pits, or fireplaces provided by the City. 

7. All shelters have 120-volt electrical outlets except Bicentennial Park, Hidden Creek Park West, and Shute Park. 

8. There is no reserved parking; parking is first come, first served.

9. Pets must be on a leash at all times and waste must be cleaned up by the owner.

The following are prohibited:

• Driving or unloading supplies on trails, service roads, or grassed areas at any picnic location
• Motorized vehicles except outside of parks lots and designated parking spaces
• Confetti, glitter, chalk, water balloons, or paint of any type
• Serving and consumption of alcohol 
• Use of tobacco products including vaping 
• Bounce Houses and inflatables
• Food Trucks 
• Vending activities
• Fires outside of designated areas
• Gathering firewood
• Amplified sound or music
• Power strips – single plug extension cords only
• All fireworks including smoke powder cannons, confetti poppers, and exploding balls
• No staking into the ground

• Cancellations should be made at the earliest possible date.
• 50% of the rental fee will be assessed if cancellations are made within four business days.
• The City reserves the right to reschedule or cancel reservations due to unforeseen circumstances.

A Parks & Recreation facility use permit for Special Events is required for:

• Amplified sound or live music
• Events in a park location not normally used for special events
• Groups/events of 50 or more in an unreserved area
• To be held when parks are normally closed
• Open to the public with possible ticketed admission and/or donations
• Alcoholic beverages
• Fireworks
• Open flame like a candlelight vigil
• Non-motorized vehicles in prohibited areas
• Vending activities (food and/or sales)

If an event includes any of the above, please contact our Special Events Permit Coordinator by email at SpecialEvents@Hillsboro-Oregon.gov

Bagley Park

Shelter: Seats 30; $50 per shift

Bicentennial Park

Shelter: Seats 30; $50 per shift

Butternut Creek Park

Shelter: Seats 50; $75 per shift

Century Oaks Park

Shelter: Seats 30; $50 per shift

Frances Street Park

Shelter: Seats 30; $50 per shift

Griffin Oaks Park

Shelter: Seats 30; $50 per shift

Hidden Creek Park West

 Shelter: Seats 30; $55 per shift

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Magnolia Park

Shelter: Seats 30; $55 per shift

Noble Woods Park

Shelter: Seats 30; $50 per shift

Orenco Woods Nature Park

Shelter: Seats 80; $95 per shift

Reed's Crossing

 Shelter: Seats 30; $50 per shift

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Reedville Creek Park

Shelter: Seats 30; $50 per shift

Rood Bridge Park

Shelter A: Seats 30; $55 per shift
Shelter B: Seats 100; $110 per shift   
Fireplace in shelter: Gathering of firewood is prohibited. You must bring wood.
Shelter C: Seats 50; $75 per shift
Woodland Pond Ceremony Pavilion: 40 standing only; $25 per hour (Not currently renting)   

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Shadywood Park

Shelter: Seats 20; $50 per shift
Picnic Area: Seats 100; $55 per shift 

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Shute Park

Large Shelter: Seats 50; $65 per shift 
Small Shelter: Seats 30; $50 per shift   
Picnic Area A: Seats 200; $65 per shift (Not currently renting)   
Picnic Area B: Seats 200; $65 per shift (Not currently renting)
Picnic Area C: Seats 200; $65 per shift   
Performance Platform: $50 - Stage only   
Additional $20 per reservation for power for sound amplification

Note: All stage events must be open to the public. Groups larger than 200 require a Special Use Permit.

Tamarack Park

Shelter: Seats 30; $50 per shift

Walnut Street Park

Shelter: Seats 30; $55 per shift

Bagley Park

Shelter: Seats 30; $75 per shift

Bicentennial Park

Shelter: Seats 30; $75 per shift

Butternut Creek Park

Shelter: Seats 50; $110 per shift

Century Oaks Park

Shelter: Seats 30; $75 per shift

Frances Street Park

Shelter: Seats 30; $75 per shift

Griffin Oaks Park

Shelter: Seats 30; $75 per shift

Hidden Creek Park West

Shelter: Seats 30; $80 per shift

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Magnolia Park

Shelter: Seats 30; $80 per shift

Noble Woods Park

Shelter: Seats 30; $75 per shift

Orenco Woods Nature Park

Shelter: Seats 80; $140 per shift

Reedville Creek Park

Shelter: Seats 30; $75 per shift

Reed's Crossing

Shelter: Seats 30; $75 per shift

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Rood Bridge Park

Shelter A: Seats 30; $80 per shift
Shelter B: Seats 100; $165 per shift
Fireplace in shelter: Gathering of firewood is prohibited. You must bring wood.
Shelter C: Seats 50; $110 per shift
Woodland Pond Ceremony Pavilion: 40 standing only; $25 per hour (Not currently renting) 

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Shadywood Park

Shelter: Seats 20; $75 per shift
Picnic Area: Seats 100; $80 per shift

Shute Park

Large Shelter: Seats 50; $100 per shift 
Small Shelter: Seats 30; $75 per shift   
Picnic Area A: Seats 200; $100 per shift (Not currently renting)   
Picnic Area B: Seats 200; $100 per shift (Not currently renting)   
Picnic Area C: Seats 200; $100 per shift   
Performance Platform: $75 - Stage only
Additional $20 per reservation for power for sound amplification

Note:  All stage events must be open to the public. Groups larger than 200 require a Special Use Permit.

Tamarack Park

Shelter: Seats 30; $75 per shift

Walnut Street Park

Shelter: Seats 30; $80 per shift

A Certificate of Insurance is required for the following:

• Caterer preparing food in park
• Rented tables, chairs, tents/ canopies, Port-a-Potties, etc.
• All events in City-owned spaces that are not park shelters or picnic areas

To see what the Certificate of Insurance looks like and the coverage requirements, please refer to our Sample Certificate of Insurance. Requirements are noted in red.

If you need to enroll in insurance, please read the Instructions for Online Insurance Enrollment.

A Special Event Permit is needed for any event that requires access to, or closure of, the public right-of-way, including public sidewalks or City-owned easements.  

Examples include:

Groups/events of 50 or more in an outdoor City-owned space:

• Parade
• Street Fair
• Farmer’s Market
• Bicycle or Foot Race 

Special Event Permits are also required if the event’s activities include the following:

• Amplified sound or music
• Events collecting admission or other fees
• Temporary food/cooking concessions, open flames
• Events in a park location not normally used for special events
• To be held when parks are normally closed
• Open to the public with possible ticketed admission and/or donations
• Alcoholic beverages
• Fireworks
• Open flame like a candlelight vigil
• Non-motorized vehicles in prohibited areas
• Vending activities
• The number of attendees exceeds the occupancy limit for the space
• An outdoor event that will exceed 1000 people
• Activities that could restrict/interrupt access to emergency vehicles (fire truck, ambulance, etc.)
• Activities that could restrict exits in a building/structure
• The use of tents or structures larger than 400 square feet 

Please contact us to learn more about Special Event Permitting requirements. 

A Public Safety Permit is required when:

• The occupant capacity exceeds the normal structure design occupancy limit
• The occupant capacity for open air areas (unimproved areas) exceeds 1000 persons; or (OFC 403.1 and 403.3, trigger point for crowd managers)
• Activities restrict the normal emergency vehicle access and/or structural egress (exiting) system
• The use of temporary food/cooking concessions, open flames, and internal combustion generators is proposed
• The use of temporary tents and membranes structures larger than 400 square feet, including temporary structures and stages is proposed

Apply

Visit our Fire Code Compliance webpage for more information.

Film Production 

Please view our Film Use Permit Request Form.

Organizers of cultural festivals and celebrations that are held in Hillsboro, Oregon and open to the public may apply for the use of loaned equipment, fee waiver for use of a City park, plaza, or the Walters Cultural Arts Center, and financial support.

Learn more and complete an application.

Obtenga más información y rellene una solicitud.